Article Details

Abstract

Addressing the pain points of traditional paper-based document management in colleges and universities, such as low efficiency, susceptibility to loss, poor transparency, and cumbersome archiving, this paper designs and implements an official document information system based on a microservices architecture. The system utilizes the BPMN 2.0 process engine and innovatively introduces dynamic free-form workflow design with Groovy scripting support to adapt to complex and varying administrative demands. Core features include online document circulation (creation, approval, archiving, querying, real-time tracking), precise information pushing, task supervision and oversight, and statistical analysis. The technical architecture is based on React + Spring Cloud + object storage (S3-compatible APIs), leveraging Groovy for highly flexible business logic customization. Security-wise, a defense-in-depth framework is constructed including HTTPS, AES algorithms encryption, CORS control, an API gateway (featuring IP whitelisting/rate limiting/logging) and a Web Application Firewall (WAF). The system significantly enhances document processing efficiency, transparency, security, and manageability.

Keywords

microservices architecture; free-form workflow design; BPMN 2.0

References

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About the authors

Wang Xu (1982-), male, Han ethnicity, from Changchun, Jilin, assistant engineer, master's student, research interests: natural language processing, machine learning, search engines; Corresponding author: Ye Xitao (1983-), male, Han ethnicity, from Guangzhou, Guangdong, assistant engineer, master's student, research direction: software engineering; Guan Weihao (1974-), male, Han ethnicity, from Foshan, Guangdong, is a senior engineer with a bachelor's degree. His research interests include software engineering and data analysis.